Agenda_2011-10-7

Friday, October 7, 2011 (10:00 a.m. - 1:00 pm) (Note: Lunch provided)

Attendees: Alan Albers, Jeff Uselman, Ed Zaiontz, Richard Kincaid, Jerry Gutierrez, MaryJo Humphreys, Kim Widtfeldt, Mariela Banda, Diane Hart, Robert Autrey, Jamie Spiegel, JoyLynn Occhiuzzi, Michelle Faust, Pat Reddin

- Q & A responses [|Email Task Force Questions 9_16_11.doc]
 * __Review of Meeting on Sept. 16th__**
 * -** Review highlights

__**Other Texas Districts**__ Survey of E-mail Systems Currently in Use in Large Texas School Districts: [|Survey of E-mail systems(MJ).docx] - Legend: Green = in-house solution, Blue = cloud base solution - Currently = 3 Lotus Notes, 1 Google, 5 Novell, 6 MS Outlook - Staying with same = 1 Lotus Notes, 1 Google, 3 MS Outlook - Changing to or strongly considering Google = 4 districts - Changing to Live@edu = 3 districts - Looking, but uncertain = 5 districts TCEA Technology Special Interest Group Survey: [|tecsig-googleapps_vs_MS_survey.xls] - Smaller districts submitted

__**Comparison Charts**__ - Free E-mail Services Review 2011 – Top 10 Reviews - Google vs. Microsoft BPOS (Business Productivty Online Services) by Hyperoffice

__**Recent Garner Report**__ - [|report-gartner-says-m.pdf]

- IBM - What's New in Lotus Notes - IBM - Version Comparison - PC World Review
 * __Lotus Notes 8.5__**

__**Instructional Technology Specialists Wiki**__ ITS Wiki Advantages/Disadvantages

__**Demonstations of Lotus Notes 8.5 on Laptop and Mobile Devices (Android and iOS)**__ - Jerry Gutierrez and Kim Widtfeldt - Highlighted differences between current version and 8.5 - message indicator (now can sort on this) - content and subject searches - can search by contacts or calendar or browser - can set flag to remind to reply or act-on or follow-up settings (both as sender or recipient of email) - importance level of message - can sort by threads - color coding (text or background) of individual or groups - Lotus Traveler enables Android and Apple products to sync with Domino server (Calendar, contacts, and email - If we go with this system discussion need to be had regarding archiving locally or on server - Day at a glance within calendar - placement of email preview (not just at bottom) - Delegated management - No limit on quantity of user access (i.e. Home_Access@roundrockisd.org, Lotus_support@roundrockisd.org, etc.) - calendar overlays (requires individuals to actually use the lotus calendar) - can overlay google calendar and icalendar - Home screen customization - can group tabs - Stationery for email for often used messages - Automatic Spell Check - Schedule room feature - Invitations (accept or decline) outside of Lotus Notes - Individual or group "to do" - can assign responsibilities to groups or individuals in "to do" - can see other people's to-do's - simplified seeing other people's email, calendar, to-do - (Asked for Jerry's PowerPoint) - Advantages (On-Site Hosting, Security, Management and Control of district-owned data) - Local replica's (copying email to a specified location) - Message Recall (read or unread messages) (with or without approval of recipient) - Failover provides continuous access when primary servers are down - control over limit of attachment sizes (reduced or no-limit) - reduced redundancy of sent / received files. (i.e. if a 30 mb email is sent to 100 people it becomes 100X30MB=3GB, new version will keep it 30 mb no matter how many people receive the email) - Demonstrated product live on both android smartphone and ipad - Shows list of devices linked with your account - Can sync lotus contacts with yahoo, google, etc. contacts - Notebook feature - Drag and drop attachments
 * Powerpoint Presentation - [|LOTUS NOTES 8.pptx]**
 * Presentation Outline - [|Outline of Lotus 8.5 for Jerry and Kim.docx]**


 * __Assignments/Tasks, Next Meeting, Adjourn__**
 * - Friday, October 28, 2011 ( 10:00 a.m. - 1:00 p.m.) (Note: Lunch provided)**

**Moved to next meeting﻿** **__Google Apps vs. Microsoft BPOS__** - Emerging Edtech Review - CIO Review - PC World Review - Information Week Review - NewsyStocks Review